Virginia811

Virginia 811 Annual Membership Meeting - Virtual
2025-06-11 09:00 - 12:00 (America/Detroit)
Virginia 811 Annual Membership Meeting | Virtual
Wednesday | June 11, 2025
9:00 AM – 12:00 PM

Attention All Members:

As we approach the projected June 27, 2025 conversion launch to the new Exactix system, we invite all Members to attend this important Annual Membership meeting. This session will provide critical information on the upcoming changes and ensure that everyone is aligned ahead of the launch.

This meeting will be your opportunity to hear directly from key departments and teams about the upcoming changes. We’ll be covering essential components of the new Exactix software and what everyone needs to know to ensure a smooth transition. Your active participation is critical to the success of this launch.

We are counting on each of you to be informed and engaged, as a smooth transition is essential for the success and efficiency of the new system.

We look forward to seeing you there and working together to make this transition seamless!

MEMBER MEETING AGENDA
9:00 AM
Welcome
9:05 AM
Session 1 | Web Ticket Entry (WTE) Update | Anna Holtz
9:30 AM
Session 2 | Member Update | Marty Mitchem
9:50 AM
Session 3 | Mapping Update | Marcy Carroll
10:10 AM
Session 4 | Contact Center Update | Diana Stokes
10:30 AM
Member Business | Scott Crawford
10:50 AM
Exactix Users Panel led by Frank Giannini
Featuring special guests from current Exactix users, including South Carolina 811 and UDigNY
11:30 AM
Q&A Session
11:55 AM
Closing Remarks & Prize Drawings

Please RSVP to Marty Mitchem at MMitchem@VA811.com

Join Zoom Meeting
(Please note: This is an updated link, replacing the one shared before June 5, 2025.)
https://us06web.zoom.us/j/87329207018?pwd=[REDACTED]

Passcode: [REDACTED]
Webinar ID: 873 2920 7018

Virginia 811 General Membership Meeting | Norfolk Virginia
2025-09-10 08:00 - 13:00 | Hilton Norfolk The Main, 100 East Main Street, Norfolk, VA, 23510, United States
Wednesday | September 10, 2025
Hilton Norfolk The Main
100 East Main Street
Norfolk, VA 23510
* * * *
Meeting Agenda:
8:00 | Check-in Open
8:00 – 10:30 AM​ | ​​​Vendor Expo Open – Granby Ballroom Foyer
8:30 AM | ​​​Continental Breakfast
9:00 – 10:30 AM | ​Breakout Sessions

Partnership through Digging: A Manufacturer’s Portfolio for Safe Digging Best Practices, Partnership, Training and Resources, Michelle Horton, Vice President of Marketing and Administration, Ditch Witch ACE

Join Zoom Meeting for this Session
https://us06web.zoom.us/j/83348527896
Meeting ID: 833 4852 7896

Digging Safely, Together: Building Successful Partnerships with Virginia 811 for Damage Prevention, a panel discussion with Jonatan Godoy (The Caton Companies) Joshua Goss (Columbia Gas of Virginia) Brenda Durham (America Directional Boring, Inc.) Fernando Mendez (Virginia 811)

Join Zoom Meeting for this Session
https://us06web.zoom.us/j/89549810807
Meeting ID: 895 4981 0807
10:30 – 11:00 AM | General Membership Meeting – Granby Ballroom
Join Zoom for the General Membership Meeting
https://us06web.zoom.us/j/83212730069
Meeting ID: 832 1273 0069

Welcome
Presentation of 2025 Damage Prevention Ambassador Award
Virginia 811 Update with CEO, Scott Crawford
11:00 – 11:45 AM | Keynote Speaker
Change Blindness in the Damage Prevention Industry: How do you keep your personal perspective out of Business Decisions,
Dr. Victoria M. Grady, Associate Professor of Organizational Behavior and Academic Director, Costello College of Business at George Mason University
11:45 AM | Virginia 811 Public Awareness Update
11:55 AM | Prizes | Closing
12:00 PM | ​​Lunch
RSVP HERE: https://app.smartsheet.com/b/form/7c838df0f9ec4f0babd8ae0104fc4523

Locator Town Hall (Virtual)
2025-09-24 11:00 - 12:00
Locator Virtual Town Hall
Wednesday
September 24, 2025
11:00 AM – 12:00 PM
As part of our strategic plan, Virginia 811 hosts an annual stakeholder town hall
to gather feedback on our processes and technologies.
For 2025, we’re focusing on the Locator community.
Your input and participation are essential to helping us improve our services
and reduce damages to underground utilities.
Survey Link
https://lp.constantcontactpages.com/sv/ojqpDBp/LocatorSurvey
Kindly submit your survey before Friday | September 19 | 5:00 PM
As a token of appreciation, all entries will be automatically
entered into a drawing to win a Lowe’s $50 gift card.
Town Hall RSVP
https://lp.constantcontactpages.com/ev/reg/gku5yvt
As a token of appreciation, all attendees will be entered into a drawing to win a Lowe’s $50 gift card.
Join Us at the Town Hall via Zoom
https://us06web.zoom.us/j/89284730053

Meeting ID: 892 8473 0053

December Virtual Membership Meeting
2025-12-10 09:00 - 12:00
Virtual Membership Meeting
Wednesday
December 10, 2025
9:00 AM

AGENDA
9:00 AM
OSHA’s Move to Safety Helmets: Understanding Rotational Impact
Brendan Shields | Regional Sales Manager Northeast US | Multi-Directional Impact Protection Service (MIPS)
9:40 AM
Supporting Broadband Expansion: Focus on Continued Expansion in 2026
Anita Scott and Roy Lax | Broadband Support Specialists | Virginia 811
10:10 AM
Virginia 811 Update
Scott Crawford | President & CEO | Virginia 811
10:20 AM
Underline Quest: Preview of Safe Digging/Underground Utility Education App
Scott Crawford | President & CEO | Virginia 811
11:00 AM
Preview of Dig Smart Mobile Learning Center
Frank Giannini | Manager of Public Awareness
11:30 AM
Supporting Families After Tragedy: How Construction Angels Makes a Difference
Kristi Ronyak | CEO & Founder/National Executive Director | Construction Angels, Inc.
11:45 AM
PAT Update and Raffle Prizes

Please RSVP Here: https://app.smartsheet.com/b/form/019a5a3853f27c3cb98144d211a96d19

Virtual Meeting Link:
https://us06web.zoom.us/j/83956076780?pwd=[REDACTED]
Passcode:[REDACTED]

In-Person Virginia 811 General Membership Meeting | Winchester
2026-03-11 08:00 - 12:00
In-Person Virginia 811 General Membership Meeting
Winchester, Virginia

Wednesday
March 11, 2026

The George Washington A Wyndham Grand Hotel
103 E Piccadilly St.
Winchester, VA 22601

MEETING AGENDA

8:00 – 10:50 AM: Check-in Open | Vendor Expo Open | Continental Breakfast
9:00 – 9:40 AM: Breakout Session 1 – The Garden Room and Lord Fairfax Room
Stop the Bleed, Perry McAlister RN, NRP, Injury Prevention, Education and Outreach Trauma Coordinator, Winchester Medical Center
Education and Safety Hit the Road: Tour Virginia 811Dig Safe Mobile Education Center and more…
9:50 – 10:30 AM: Breakout Session 2 – The Garden Room and Lord Fairfax Room
(Sessions Repeat)
10:45 – 10:50 AM: General Membership Meeting – The George Room
Welcome and Keynote Introduction
10:50 – 11:50 AM: Keynote Speaker
De-escalation Training, Joseph Kluczynski, Protective Security Advisor, Cybersecurity and Infrastructure Security Agency (CISA) U.S. Department of Homeland Security
11:50 AM: Virginia 811 Public Awareness Update | Door Prizes/ Closing
12:00 PM: Lunch

RSVP
Please visit the following link to enter your RSVP information: https://app.smartsheet.com/b/form/019be15f3a227014b38fecec6474bb9a

VIRTUAL MEETING LINKS:
Topic: Stop the Bleed
Time: Mar 11, 2026 09:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us06web.zoom.us/j/84118163978?pwd=[REDACTED]

Meeting ID: 841 1816 3978
Passcode: [REDACTED]

Topic: General Membership Meeting
Time: Mar 4, 2026 10:30 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us06web.zoom.us/j/86314504544?pwd=[REDACTED]

Meeting ID: 863 1450 4544
Passcode: [REDACTED]

Danville Utilities Underground Utility Safety Roundtable
2026-04-01 11:00 - 13:00 | Pepsi Cola Building, 661 Craghead St., Danville, VA, 24541, United States
Danville Utilities Underground Utility Safety Roundtable | April Safe Digging Month Kickoff Event
Wednesday
April 1, 2026
11:00 AM – 1:00 PM
Pepsi Building
661 Craghead St.
Danville, VA 24541
Join Danville Utilities for a collaborative roundtable focused on strengthening underground utility safety and coordination in Danville and Pittsylvania County. This meeting brings together utility companies, emergency responders, public works, SCC representatives, Virginia 811, engineers, contractors, locators, public officials, and other damage prevention partners.
Discussion Topics Include:

Compliance requirements
Damage prevention best practices
Emergency response and coordination
Cross-industry collaboration
Reducing excavation-related damages

Purpose:
To improve communication, enhance regulatory understanding, and promote proactive strategies that prevent utility damages and protect critical infrastructure.
RSVP HERE: https://www.jotform.com/build/260554783614159

Broadband Coordination Roundtable - Eastern Shore
2026-04-14 10:00 - 11:00
BEAD Fiber Build Coordination Kickoff
(Accomack & Northampton, Trail’s End)
Tuesday | April 14, 2026 | 10:00 AM | Virtual
Virginia 811, hosted by the Broadband Support Specialists, is convening the first Broadband Coordination Roundtable to bring together member utilities, utility locators, and contractors on the Eastern Shore to prepare for upcoming BEAD-funded broadband projects.
As broadband expansion accelerates, early coordination is critical. This virtual meeting provides an opportunity to align stakeholders, open communication channels, reduce delays and rework, and reinforce safety and best practices. Developed with the Eastern Shore Broadband Authority, the roundtable supports smoother project execution and stronger collaboration across all participants.
WHO SHOULD ATTEND:
Key stakeholders involved in underground utility work on the Eastern Shore — especially those who plan, coordinate, or execute projects. Participants include:

Eastern Shore of VA Broadband Authority (ESVBA)
Member utilities
Excavators and contractors
Utility locators
Internet Service Providers (ISPs)
State Corporation Commission (SCC)

AGENDA:

Welcome & Purpose – Introductions, meeting objectives, and expectations
Project Context – Overview of BEAD timeline, work types, geographic focus, and key constraints
Stakeholder Perspectives – Locators, utilities, and contractors share insights and challenges
Action Items & Commitments – Assign owners, deadlines, and next steps
Open Q&A – Address questions and collaboration opportunities
Close – Recap key points, points of contact, and next coordination steps

Your participation helps ensure alignment, readiness, and safe project execution.
Join us as we coordinate first — so excavation can follow with confidence.
RSVP HERE: https://lp.constantcontactpages.com/ev/reg/adrs89h
Virtual meeting link coming soon — please check back for updates.
